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Minutes of Sho-Me Band Booster Meeting
October 8, 2009
An addendum was made to the minutes of the meeting due to a quest speaker.
Clint Johnston, (Financial Administration with the school) met with the Booster's to discuss financial options to assist in
purchasing new uniforms for the band. Mr. Johnston explained that $2,000.00 had been given to the band for picking up trash
in August at the grade schools. He proposed that another $5,000.00 could be given to the band if the band students and
parents assisted in moving Eugene Field to the new building and proposed another $10,000.00 next fall to move the
Kindergarten Center to their new building for an estimated total of $17,000.00. Mr. Johnston will propose this to the school
board but is requesting that the boosters meet with the School board in November to explain what the band wants to
accomplish. Band Boosters will be given approximately ten to twelve minutes in this board meeting. A letter needs to be
written to the Board of Education. The board will meet the third Thursday in November.
Mr. Johnston wants to see a sample uniform. He requests that a chart be visible for the students to see their financial
success towards purchasing new uniforms. He wants the students to feel good about their accomplishment with this goal
and feel good about wearing this uniform.
Meeting was called to order by President, Jeanna Kayser.
SECRETARY REPORT
Secretary's report for September was presented by Tammy Bostic. Justin Stanton requested a correction be made in the
report explaining that it was a CD player that was purchased for the band. Jeanie Irvin made a motion to accept, Susan Reindl
2nd, motion carried.
TREASURER REPORT
Treasurer report was given by Susan Reindl. Susan sent out invoices to the students who were behind on their band fees or
trip payments. She reported that some of the payments have been paid since these invoices were given out.
Susan has talked with the bank about getting Mr. Winters a debit card for the general account so purchases can be made
from the account instead of using his credit card.
Susan reported the Charm's account is working well to keep track of what is in each account.
A student was injured at the Jonesboro Competition. Crutches and an ace wrap were purchased for $62.60. $36.44 was
refunded after returning items to Walgreen's.
Laura Gibson volunteered to check with the hospital to see if they would donate some medical supplies for our medication
bag.
Mr. Winters made a motion to accept, Raegail Motsinger 2nd, motion carried.
FUNDRAISER REPORT
A fundraiser meeting was held on September 17th to get ideas together for some fundraisers.
Kara Stanton reported that the students will begin selling candles from the Home and Garden Fundraiser for two weeks. This
will be due Wednesday, October 21st. Those in attendance agreed that the 50% profit that is made from sells of the candles
will go into the students trip account. Kara mentioned several upcoming fundraisers such as selling Boston Butts, a Dinner
and working at Marble Slab for a night. A fundraiser meeting is scheduled for October 15th at 6:30 p.m.
Tammy Bostic made a motion to accept, Jeanie Irvin 2nd, motion carried.
BAND DIRECTOR'S REPORT
Mr. Winters cancelled the trip to the Sikeston Festival on Tuesday, October 6th due to their being between 16 - 22 students out
sick. They will only be able to attend the Potosi Competition if he has 97% of the band.
Mr. Winters reported that they have several Veterans Day events coming up. They will be playing for the WW II Veterans on
Friday the 16th at the High School prior to the Veteran's trip to Washington. There is a Veterans Day Parade where they will be
playing at the WW II Memorial Wall and they are to play at the 5th & 6th Grade Center for a Veterans event.
Mr. Winters reported that he received good feedback from the competition in Jonesboro. The band had improved 12 points
from last year.
Jeanie Irvin made a comment that that she would like to see more booster parents attend these out of town competitions and
make a lot of noise to support our students. She would also like the newspaper contacted so the students could get some
recognition for their hard work.
Tammy Bostic made a motion to accept, Wayne Irvin 2nd, motion carried.
OLD BUSINESS
Susan Reindl will contact Amy Jo's Photography to check on the status of the band pictures.
NEW BUSINESS
Mr. Stanton requested to purchase a new headphone speaker/megaphone. The total cost with shipping and handling is
$85.60. Jay Martin made a motion that this be purchased those in attendance agreed.
Mr. Winters talked about the Greater St. Louis trip. The band is playing at 9:45 a.m. so the band will have to be at the school by
3:30 a.m. to leave. He has done some research in the possibility of the band spending the night in St. Louis due to a safety
issue with the bus drivers. The students would only be responsible for $10.00 to go towards their room. There is money in the
travel budget to cover the rest with parents paying for their own rooms at a reduced rate. Tammy Bostic made a motion that
the band spends the night, those in attendance agreed.
The boosters will supply donuts, milk and juice for Saturday morning and purchase pizzas for dinner on Saturday before
returning to the dome to watch the rest of the bands and the awards ceremony.
Mr. Winters asked the boosters about a hayride for the students. This usually takes place the first Saturday in November. The
boosters will work on getting something together for the students for November 7th.
The students will also be playing at a Basketball game in Memphis on December 18th.
Jeanie Irvin made a motion to accept, Jeanna Kayser 2nd motion carried.
Jeanie Irvin made a motion to adjourn this meeting, Mr. Stanton 2nd. The next meeting is scheduled for November 12th.
Those in attendance: Kelly Williams, Laurie Gibson, Steve & Dannette Findall, Cindy Rainbolt, Jay Martin, Raegail Motsinger,
Madonna kenser, Sue Gann, Lori Ivy, Jeanie Irvin, Wayne Irvin, Stephen Winters, Justin Stanton, Kara Stanton, Jeanna Kayser,
Tammy Bostic.
Tammy Bostic
Booster Secretary
October 8, 2009
An addendum was made to the minutes of the meeting due to a quest speaker.
Clint Johnston, (Financial Administration with the school) met with the Booster's to discuss financial options to assist in
purchasing new uniforms for the band. Mr. Johnston explained that $2,000.00 had been given to the band for picking up trash
in August at the grade schools. He proposed that another $5,000.00 could be given to the band if the band students and
parents assisted in moving Eugene Field to the new building and proposed another $10,000.00 next fall to move the
Kindergarten Center to their new building for an estimated total of $17,000.00. Mr. Johnston will propose this to the school
board but is requesting that the boosters meet with the School board in November to explain what the band wants to
accomplish. Band Boosters will be given approximately ten to twelve minutes in this board meeting. A letter needs to be
written to the Board of Education. The board will meet the third Thursday in November.
Mr. Johnston wants to see a sample uniform. He requests that a chart be visible for the students to see their financial
success towards purchasing new uniforms. He wants the students to feel good about their accomplishment with this goal
and feel good about wearing this uniform.
Meeting was called to order by President, Jeanna Kayser.
SECRETARY REPORT
Secretary's report for September was presented by Tammy Bostic. Justin Stanton requested a correction be made in the
report explaining that it was a CD player that was purchased for the band. Jeanie Irvin made a motion to accept, Susan Reindl
2nd, motion carried.
TREASURER REPORT
Treasurer report was given by Susan Reindl. Susan sent out invoices to the students who were behind on their band fees or
trip payments. She reported that some of the payments have been paid since these invoices were given out.
Susan has talked with the bank about getting Mr. Winters a debit card for the general account so purchases can be made
from the account instead of using his credit card.
Susan reported the Charm's account is working well to keep track of what is in each account.
A student was injured at the Jonesboro Competition. Crutches and an ace wrap were purchased for $62.60. $36.44 was
refunded after returning items to Walgreen's.
Laura Gibson volunteered to check with the hospital to see if they would donate some medical supplies for our medication
bag.
Mr. Winters made a motion to accept, Raegail Motsinger 2nd, motion carried.
FUNDRAISER REPORT
A fundraiser meeting was held on September 17th to get ideas together for some fundraisers.
Kara Stanton reported that the students will begin selling candles from the Home and Garden Fundraiser for two weeks. This
will be due Wednesday, October 21st. Those in attendance agreed that the 50% profit that is made from sells of the candles
will go into the students trip account. Kara mentioned several upcoming fundraisers such as selling Boston Butts, a Dinner
and working at Marble Slab for a night. A fundraiser meeting is scheduled for October 15th at 6:30 p.m.
Tammy Bostic made a motion to accept, Jeanie Irvin 2nd, motion carried.
BAND DIRECTOR'S REPORT
Mr. Winters cancelled the trip to the Sikeston Festival on Tuesday, October 6th due to their being between 16 - 22 students out
sick. They will only be able to attend the Potosi Competition if he has 97% of the band.
Mr. Winters reported that they have several Veterans Day events coming up. They will be playing for the WW II Veterans on
Friday the 16th at the High School prior to the Veteran's trip to Washington. There is a Veterans Day Parade where they will be
playing at the WW II Memorial Wall and they are to play at the 5th & 6th Grade Center for a Veterans event.
Mr. Winters reported that he received good feedback from the competition in Jonesboro. The band had improved 12 points
from last year.
Jeanie Irvin made a comment that that she would like to see more booster parents attend these out of town competitions and
make a lot of noise to support our students. She would also like the newspaper contacted so the students could get some
recognition for their hard work.
Tammy Bostic made a motion to accept, Wayne Irvin 2nd, motion carried.
OLD BUSINESS
Susan Reindl will contact Amy Jo's Photography to check on the status of the band pictures.
NEW BUSINESS
Mr. Stanton requested to purchase a new headphone speaker/megaphone. The total cost with shipping and handling is
$85.60. Jay Martin made a motion that this be purchased those in attendance agreed.
Mr. Winters talked about the Greater St. Louis trip. The band is playing at 9:45 a.m. so the band will have to be at the school by
3:30 a.m. to leave. He has done some research in the possibility of the band spending the night in St. Louis due to a safety
issue with the bus drivers. The students would only be responsible for $10.00 to go towards their room. There is money in the
travel budget to cover the rest with parents paying for their own rooms at a reduced rate. Tammy Bostic made a motion that
the band spends the night, those in attendance agreed.
The boosters will supply donuts, milk and juice for Saturday morning and purchase pizzas for dinner on Saturday before
returning to the dome to watch the rest of the bands and the awards ceremony.
Mr. Winters asked the boosters about a hayride for the students. This usually takes place the first Saturday in November. The
boosters will work on getting something together for the students for November 7th.
The students will also be playing at a Basketball game in Memphis on December 18th.
Jeanie Irvin made a motion to accept, Jeanna Kayser 2nd motion carried.
Jeanie Irvin made a motion to adjourn this meeting, Mr. Stanton 2nd. The next meeting is scheduled for November 12th.
Those in attendance: Kelly Williams, Laurie Gibson, Steve & Dannette Findall, Cindy Rainbolt, Jay Martin, Raegail Motsinger,
Madonna kenser, Sue Gann, Lori Ivy, Jeanie Irvin, Wayne Irvin, Stephen Winters, Justin Stanton, Kara Stanton, Jeanna Kayser,
Tammy Bostic.
Tammy Bostic
Booster Secretary
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